What is a project tracking tool: definition
Posted: Sat Apr 19, 2025 8:43 am
Project tracking is the process of managing, monitoring, and recording the progress of a project throughout its lifecycle. According to the Project Management Institute's (PMI) PMBoK® guide , a project management process goes through five distinct process groups: initiation or design phase, planning , execution or project management, control and monitoring , and closure. Project tracking has a dual objective: to keep projects on track throughout all these phases and to ensure that, at all times, each project stakeholder is aware of the status of the various project components such as tasks, deadlines, resources, and budget.
Carrying out good project monitoring therefore involves:
a proactive schedule management approach to easily monitor project deadlines and milestones and quickly address bottlenecks and other delays,
controlled financial management belgium phone number lead so as not to spend more than the allocated budget,
large-scale program management to measure progress towards all business objectives,
good management of human and material resources to avoid overloading team members and to ensure that the right people and materials are always available at the right time ,
effective project management to reduce risk exposure by identifying elements that could compromise your project before they occur.
Generally, good project tracking therefore requires a powerful project tracking tool such as Monday Work Management. Indeed, depending on the size of your project portfolio, you may also need to use specific techniques such as Gantt charts, Kanban boards, synchronizing key performance indicators (KPIs), or developing stakeholder management specific to each project.
To start
So, a project tracking tool is generally an online project management software that allows you to monitor all aspects of your projects at a glance, whether it's their progress, their tasks, or the resources available. But, to really benefit from all the advantages of a good project tracking tool, you still need to adopt a centralized project management tool capable of gathering all the information relating to your project portfolio in one place.
Of course, it is entirely possible to create a project tracking tool manually on Excel for example or even by sticking post-its on a whiteboard.
However, the best online project tracking tools offer real-time collaboration solutions, visual dashboards, and effective integrations with the business tools you already use to stay on top of every element of your project tracking.
Carrying out good project monitoring therefore involves:
a proactive schedule management approach to easily monitor project deadlines and milestones and quickly address bottlenecks and other delays,
controlled financial management belgium phone number lead so as not to spend more than the allocated budget,
large-scale program management to measure progress towards all business objectives,
good management of human and material resources to avoid overloading team members and to ensure that the right people and materials are always available at the right time ,
effective project management to reduce risk exposure by identifying elements that could compromise your project before they occur.
Generally, good project tracking therefore requires a powerful project tracking tool such as Monday Work Management. Indeed, depending on the size of your project portfolio, you may also need to use specific techniques such as Gantt charts, Kanban boards, synchronizing key performance indicators (KPIs), or developing stakeholder management specific to each project.
To start
So, a project tracking tool is generally an online project management software that allows you to monitor all aspects of your projects at a glance, whether it's their progress, their tasks, or the resources available. But, to really benefit from all the advantages of a good project tracking tool, you still need to adopt a centralized project management tool capable of gathering all the information relating to your project portfolio in one place.
Of course, it is entirely possible to create a project tracking tool manually on Excel for example or even by sticking post-its on a whiteboard.
However, the best online project tracking tools offer real-time collaboration solutions, visual dashboards, and effective integrations with the business tools you already use to stay on top of every element of your project tracking.