6 factors to help you choose a Virtual Office without making mistakes

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Do you need a good address to open, regularize or advertise your business and are already familiar with the virtual solution? You also need to know how to choose a virtual office so you don't make a mistake when hiring the best one for you.

After all, there are many options available from the same company, which can be confusing. Once you have chosen the best virtual office company to hire for your business, just use this checklist with 6 factors to consider when choosing your company's address . Keep reading to find out what they are:

1- Use or purpose
First, be clear about what you need the virtual office for. This is because you can use it both to open or regularize your CNPJ and to promote your business.

This usually affects the type of contract and plan you choose. Choosing a virtual office just to use as a business address may be cheaper and may seem more advantageous at first glance . However, if you need a tax office, you will not be able to use the address you have contracted.

Don't know yet? Hero explains: difference between tax and commercial address .

The best option is to sign up for traditional plans where you can use your address as both a fiscal and commercial address. Here at Hero, for example, these plans start at R$83 per month, so the price difference doesn't change much .

2- With or without State Registration
Have you decided that you will use a virtual office to open your CNPJ or regularize it? Then it is time to choose the right type. There are virtual offices with and without State Registration . This is the essential registration for commercial activities in many Brazilian states.

Clear up your doubts: States where State Registration is exempt !

So, if you hire someone without the State Registration and you need it, you will not be able to open the CNPJ for commercial activity, which delays the constitution of your business.

Now, if you are a service provider, such as MEIs (Individual Microentrepreneurs), you probably do not need to register and can use a traditional virtual office.

3- Location
It’s time to choose where you want your company or business to be located. The region of your address can have a big impact on your relationship with customers and partners.

This is because a good address can add a lot of credibility to a business , just as a wrong list of iran cell phone numbers address can take away points from your brand. Imagine having your business advertised with an address on Avenida Paulista, while your competitor has a residential address… Your customers will definitely feel more trust in you than in them.

This way, you can see if it is an easily accessible location, by different means of transport, if it is in a commercial area close to renowned companies, and so on.

If you have chosen a good company to hire this solution, there will be no shortage of good options. At Hero, for example, we have more than 50 virtual offices in the best regions across the country . We combine variety and quality for our customers.

4- Available plans
Once you have chosen your office, it is time to decide on the plan you want to sign up for. Generally, plans vary according to the contract period, with the longest ones being the most advantageous .

Analyze the medium and long-term plans for your business and find out from the company whether there are any contract termination fees. This way, it will be easier to understand which plan makes the most sense for you, whether it is monthly or annual.

And remember to consider payment options as well. Annual plans generally cannot be paid in installments, but that doesn’t mean they’re more expensive. The total amount ends up being cheaper than paying monthly.

5- Additional benefits
Since the virtual office will be the main address for your business, it is worth evaluating the additional benefits that the service is offering you. To give you an idea of ​​what will make a difference in your day-to-day life, see the benefits of Hero's Virtual Offices :

Instant address activation;
Documentation made available on the platform within 24 hours;
Correspondence management;
Unlimited letter receipt;
Online notification of arrival of correspondence.
In addition, our virtual office clients can rent our meeting rooms exclusively , either by the day or hour. This way, they can enjoy the modernity of our spaces only when they really need it, without wasting money.

6- Customer service
Good customer service is a basic thing that any company can offer, but this is not yet the case for all service providers. Therefore, this can be the difference when choosing your virtual office.

Imagine that you have a question about sending the documents needed to use your new address, you send a message to the company and it takes days for them to respond, or they don't solve the problem when they do respond. What a big mistake, right?

Fast, friendly and humanized service should be a priority for you – and Hero understands this. This way, you can avoid delays in your processes and strain on your relationship with the company.